If you’re looking for a way to increase the productivity of your team or just want to find ways to improve your own productivity, don’t miss this list.
From task management apps to data analysis platforms, these tools can help you save time and maximize your productivity.
Each of these tools is easy to use and can make a world of difference in your ability to complete tasks and achieve your goals without as much stress.
So take note and start implementing some of these tools in your daily work routine to take your productivity to the next level.
Best Technological Productivity Tools
To help you improve your processes and achieve your business goals faster, try the following productivity tools.
The order of the listing does not imply importance.
Trello
If you are looking for a tool that allows you to organize your tasks into boards, lists, and cards, Trello can be a great option.
With this tool, you can set deadlines, add descriptions and comments, attach files, and collaborate with your team.
Asana
Another task management tool is Asana, which allows you to create tasks, assign them to different team members, set due dates, and track their progress. It also offers integrations with other tools to make the job easier.
You can also visualize complex team processes through flowcharts. If you’re looking for a way to increase the productivity of your team or just want to find ways to improve your own productivity, don’t miss this list.
From task management apps to data analysis platforms, these tools can help you save time and maximize your productivity.
Each of these tools is easy to use and can make a world of difference in your ability to complete tasks and achieve your goals without as much stress.
So take note and start implementing some of these tools in your daily work routine to take your productivity to the next level.
Better Productivity Technology Tools to help you improve your processes and achieve your business goals faster.
Slack
If you need to communicate with your team quickly and efficiently, Slack is an instant messaging tool that can help you communicate internally within your team.
With this tool, you can create channels for different topics and projects, send direct messages, and share files.
XMind
If you want to develop complete mind maps to stimulate your creativity, structure strategies, and more efficient processes, XMind is a powerful tool.
You can hold brainstorming sessions, get insights, and organize plans from scratch. Also, you can export documents in multiple formats. Start now to create a mind map.
Hill Chart at Basecamp
For larger projects, Basecamp offers the Hill Chart system that allows access to an automatic snapshot of situations. So you can see the big picture and keep track of teamwork. A way to measure the labor productivity of your company.
Roam Research
If you’re looking for an unstructured note-taking app, Roam Research is a great choice. You can write without having to think about which folder each item belongs to and adapt the Bullet Journal method to your needs and routines.
And if you use an iPad tablet, you should know that Notes is a free app that also allows you to take unstructured notes by hand with a stylus, which is very convenient.
Obsidian
This knowledge management app allows you to take notes and turn them into a rich web of linked thoughts. Obsidian’s powerful linking capabilities turn your separate files into a knowledge base that claims to function as a kind of second brain to visualize your ideas.
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If you need to monitor the time you spend on different tasks and get important insights into your efficiency and productivity from a time perspective, Toggl is an excellent tool that supports integrations with other tools via Zapier (see Zapier below).
You can count every minute invested in completing the stages of a project and get an overview of the working hours dedicated to each instance.
Tonight
If you are looking for a tool to help you manage your time and increase your productivity, Tomighty is for you! This app follows the Pomodoro technique, which helps you intersperse 25-minute work periods with brief moments of rest.
Tonight’s setup is very easy. Once you install it, you can add a free timer icon to your system taskbar. You can define the periods in which you must maintain concentration and the moments of rest.
If you are a hearing person, you can activate the sound effects to alert you when the timer starts and ends.
Dividing your day into stages will allow you to work efficiently by helping to avoid distractions and unnecessary stops, which promotes productivity, concentration, and higher performance.
DocuSign
DocuSign allows companies to manage electronic agreements as it simplifies the process of signing, sending, and managing documents, making it possible to do so from any device, wherever the user is and at the time they need.
DocuSign offers 2 solutions:
eSignature: send, receive, and sign documents securely, quickly, and easily regardless of where the people involved are.
DocuSign CLM: to manage the life cycle of contracts.
Calendar
Google Calendar is an essential tool to save time and make the most of each day. It offers different ways to view your calendar, whether by month, week, or day, allowing you to quickly locate your events.
Plus, you can sync your tasks across all your devices so they don’t overlap with each other. If you don’t already use it, I recommend you seriously consider it.
Calendly
Calendly is a meeting planning platform that allows you to eliminate back-and-forth emails to find the ideal time to book a meeting.
Ideal both for work teams that organize many meetings and for consultants, telemedicine professionals, and other professions that need to easily set up a meeting with their clients.
You publish your time availability on the platform, inform and send an email to your clients with a link to it, and real or potential clients reserve a time for a meeting.
It can seamlessly connect to Google Meet, GoToMeeting, Microsoft Teams, Webex, and Zoom video conferencing services.
It works for free with its basic functions and then there are paid subscriptions starting at US$8. Paid options increase features including charging your customers via Stripe or PayPal.
YouCanBookMe
Similar to the example above you also have the option to use Youcanbookme.
This tool has the particularity of synchronizing with Google Calendar, so if you add an event there, that time is automatically blocked to be reserved. It offers a free plan and a paid plan. It also allows you to charge through Stripe.
And if you are a consultant and have clients in different countries, YCBM detects the different time zones and makes sure that both parties see the correct time.
Google Keep
Keep is an App that facilitates the organization of your notes and speeds up searches. You can quickly filter notes by color, tag, or attributes, such as lists with images, audio notes with reminders, or shared notes. Also, you can pin important notes to the top of your list.
There is a desktop option and an App for cell phones and tablets.
It’s free, very easy to use, it’s always at hand, and it’s cross-platform, which, in my opinion, is a great advantage because it allows you to synchronize content across different devices and platforms. For example, I usually make notes while I work on the Mac Mini (desktop), or on the iPad tablet, then I review or take notes while I’m on the road with my Android cell phone.
Google Drive
Drive, Google’s suite, is a cloud-based tool that allows you to save and keep your files safe, work online and collaboratively, and sync your documents across different devices where you have Drive installed.
In addition, it has different integrated applications, such as word processors, spreadsheets, presentations, and forms, as well as template options so that you can create, open and edit your files quickly and easily.
One of the advantages of Google Drive is that you can access your files anytime, anywhere, as long as you have internet access. Even if you are offline, you can put your files in “offline mode” so that you can access them without problems. You can also save reports and books in PDF format to Drive to always have them at hand.
If you need to share files with other people, another option is Dropbox, which we’ve already talked about before.
Reeder
With Reeder, you have a feed reader that allows you to easily check the list of articles, mark the read ones, save incomplete readings to read later, and access them in different, more pleasant formats. This allows you to efficiently process the new stories that you accumulate so that you don’t forget them and so that you can take note of what exactly it was that attracted you to them.
Reeder allows you to efficiently manage the articles that inspire you and helps you keep up to date with your readings. It is a useful tool for those who need to keep abreast of different sources of information and want to do it efficiently.
It is an App available for IOS and Mac.
It allows you to connect with other services such as Pocket, Instapaper, reading list (Apple), FreshRSS, and others.
Feedly
Feedly is also an RSS reader that allows you to quickly organize and access from a web browser or your smartphone applications all the news and updates from blogs and other pages to which you have signed up.
The free version of Feedly does not allow you to connect to other services, but they offer paid plans that extend the features, such as the possibility of receiving newsletters directly in Feedly or using its new AI assistant.
Does it happen to you that you are reading a blog and want to save the entire page to return to it at another time? Well, Pocket allows you to save entire pages in the cloud, and put labels on them to group them thematically. Then you can access them again from a PC, a tablet, a cell phone, and even if you do not have an internet connection.
Flipboard is a rather original application with which you’ll be able to read about your favorite topics as well as see what’s new on your social networks, in the style of a thematic magazine.
Basically, it is like a personal magazine, in which the user is in charge of determining what content he wants to add as a source; once these are updated, they will be displayed on the main page.
So I have magazines about photography, cartography, the iPad world, technology, climate change, etc., on Flipboard.
KanbanFlow
KanbanFlow is based on the Kanban method, it uses a system of boards, lists, and cards.
This method in turn derives from LEAN applied by the Toyota firm.
By default it already has 4 lists that can be modified:
To-Do (to do).
Do-today (do today).
In progress (in the process).
Donate (done).
It offers a very powerful free version and a paid version with more options.
Power BI
Power BI is a Business Intelligence tool that has become one of the most popular on the market.
Created by Microsoft in 2015, this analytics platform provides a wide variety of resources for application development, data warehouse, insights, and interactive visualizations.
In addition, thanks to its intuitive interface and ease of use, it allows professionals to quickly access relevant information and obtain powerful insights regardless of their level of experience with the tool.
With Power BI, managers can handle and process large amounts of data to then develop charts, reports, and dashboards that make it easy and objective to view corporate information.
This, in turn, encourages the planning and execution of strategies based on a Data-Driven culture (data-controlled culture).
Teambook
Teambook is an ideal tool for those who have work teams and various projects in progress, as it allows you to plan them in an instant. Check who is doing what task in real-time, who is available, and who is free.
You can view from 2 weeks to 3 months to easily navigate past, present, and future bookings. Measure the performance of your team and keep the pulse of your business.
Zapier
Did you know that you can automate your daily tasks without having to hire an external developer? That’s right, with Zapier it’s possible!
This application and service integration tool allows you to automate processes without requiring advanced programming skills. With Zapier, you can efficiently organize your tasks and collect data in one app, then send it to another in a fast, secure, and reliable stream.
Zapier is ideal for those looking to optimize their time and increase productivity by automating repetitive tasks.
In addition, its wide range of integrations with different applications and services makes it a versatile and adaptable tool for different types of work. For example, it allows you to easily integrate Trello with RememberTheMilk (a GTD-based list-building app).
IFTTT
IFTTT is an acronym in English that means “If This, Then That” (if this happens, then do that). The platform offers an automation tool that helps users to connect different services and devices on a single platform to create automated tasks.
The platform works by creating “applets” or small automation that are triggered when a specific condition is met, for example receiving an email or a notification when it rains. These applets can be customized by users and can be integrated with third-party services like Google, Amazon, Twitter, and many others.
The app is a great way to save time by automating repetitive tasks, as well as being a useful tool for improving personal productivity and organization. With IFTTT, it is possible to do a large number of tasks without having to spend time and energy doing them manually.
From controlling smart home devices to receiving personalized notifications, IFTTT is a highly flexible automation platform that adapts to users’ needs and preferences.
Tick Tick
Tick Tick is a multiplatform system based on the concept of the GTD (get things done) method that allows us to organize ourselves by managing a list of tasks. It allows organizing an agenda through notes, task list, and calendar and supports markdown to style the text.
Allows you to import data from Wunderlist, today closed.
It is a free app that works for any Windows, macOS, Android, iOS, and web device that allows you to synchronize them, including watchOS.
Notion
What makes Notion so useful for professionals and corporations alike is its versatility. The application works through blocks that can be whatever you need: text, images, emails, task lists, bullets, and codes. You can easily write a sentence and then transform it into a standalone page or an entire database.
Although Notion can be tricky to use since its structure is interchangeable like Lego pieces, it is recommended to start by using the basic features, such as following to-do lists, centralizing emails, adding calendars, and filing documents. You can then add additional features as needed.
Craft
Craft is similar to Notion, but it is more focused on texts. It is a tool to create documents and notes and share your thoughts quickly and clearly. Craft supports bullets, links, and copying snippets, images, videos, and attachments just like any word processor.
What sets Craft apart is its visual approach. Most writing apps don’t treat images and videos as a priority, but Craft does. This makes it an ally to specify design ideas and creativity.
Muse
Muse is an ideal tool for abstract thinking that can help you, especially during the research process. Muse defines itself as a spatial canvas for your research notes, readings, sketches, screenshots, and bookmarks.
The app’s creators explain that “deep thinking doesn’t happen in front of a computer.” This is why Muse looks more like a notepad and sometimes a game board or is flexible and playful.
Available for iPad and Mac.
Conclusion
Technological tools are valuable allies in increasing productivity and efficiency at work, allowing professionals to optimize their time and resources effectively.
From the management of tasks and projects, and the organization of information, to the automation of processes and the generation of business insights, the tools presented in this note offer solutions for various challenges that teams face on a daily basis.
It is important to carefully evaluate each of these options and select the ones that best suit the needs and objectives of each organization or individual.
In the list that we present, there are all kinds of productivity apps and all kinds of the complexity of their features, from basic to super professional.
With the use of these tools, it is possible to maximize the potential of the team and achieve outstanding results at work.
This list is a start but it is far from complete, I am aware that I have not mentioned Evernote, a tool that I use a lot, or Wetransfer when we have to send large files. On the other hand, you will not find a tool or App that does everything, you will have to keep trying to find the ideal combination that works for YOU.
I hope you find these tools useful and help you improve your personal and work productivity. Do not hesitate to try some of them and see how they improve your productivity and your quality of life.
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